Portfolio Submission FAQs

  • There is a field used in Watermark called "Preferred First Name," and if nothing has been entered in this field, the first name may not appear on submitted documents.

    To fix this, faculty members need to log into their Watermark account.  On the Activities page, select the Personal and Contact Information link in the Administrative Data section. Enter the ‘Preferred First Name’ and Save.

  • Tenure-track and tenured faculty had the option for a one-year extension to the remaining probationary period leading up to their required tenure and promotion review, required tenure review, or required post-tenure review during the 2020 Covid period. This option was available to all current tenure-track and tenured faculty with a required tenure and promotion review, required tenure review, and required post-tenure review in 2020-2021 or later. 

    If you wish to rescind your decision in the future, you must do so on or before the second Friday of March of the year you are submitting. 

  • No. Faculty members will enter their data into Watermark, then check your ARD, FPA, and Vita-Interactive in Workflow. Once complete, faculty members will Submit the forms to the first level of review from the Actions menu.

    Watermark will automatically forward your portfolio to the first review step at 11:59pm on the scheduled due date as listed on the Schedule of Reviews.

  • No. There is a feature of Watermark Faculty Success which allows you to run a Google Scholar report on yourself, export that into a bibtex format file, and upload that into Watermark.  You can also import an existing cv that might be in Word format.

  • Faculty members must contact the Graduate Office to ensure that the approval documentation has been submitted to the appropriate Faculty Affairs Coordinator. The information has to be added to the Faculty Information System before Watermark can be updated.

  • Faculty members need to contact their college’s Faculty Affairs Coordinator with the error (i.e., wrong date, wrong institution, wrong degree, wrong major, etc.). To correct any errors, the Faculty Affairs Coordinator will need an OFFICIAL copy of the transcripts.  Once the Faculty Information System has been updated, then the Watermark file can be updated.

  • This is probably because your highest degree is not indicated as such. 

    To fix this, faculty members need to log into their Watermark account.  On the Activities page, select the Degrees link in the Professional Credentials section.

    Click any link shown (Year Completed, Degree, Institution) to open the highest degree.

    In the ‘Highest Degree You Have Earned?’ box, select ‘Yes’ from the dropdown menu and Save.

  • Enter your best description under "committee name." It does not matter that it's not a committee.

  • Scheduled Teaching entries originally came from Course Response student evaluations, so they only go back to when we started using the DM online student evaluation module.

    Faculty members can ‘Add new’ entries for classes taught before 2011.  Be advised that the only student evaluations that can be attached to these classes are those that the faculty member has as a personal copy.  There are no system evaluations to be added for these earlier classes.

  • The system generates .rtf documents. Any document that is created as a .rtf document will need to be ‘saved as’ a word document.

  • Faculty members must complete the Import Authorization Form and submit it to facultyactivitydata@kennesaw.edu.

  • First, select the item from the list and select "duplicate."  Then go into your new entry (which YOU own) and unselect the other authors' names from the drop-down list, and, instead, type them into the "name" boxes.  Ask your co-authors to unselect YOUR name from THEIR version.  Then you will each have only one copy, and you will own the one listed in your account.

  • Wherever it seems appropriate.  Once you get a list of links, and insert the reference number into your file, your reviewers will go to the list of links by number.  They will only see the category of the screen where it came from.  

    Check with department and college leadership for guidance on where to upload documents.

  • For all courses taught since KSU moved to Watermark CourseEvals in Spring 2023, Faculty members will no longer need to upload their student evaluations. Student evaluations will be transferred to the appropriate class taught.

    The evaluation will be in the ‘Evaluation File’ box.  The system will automatically create the links. This is a locked box and cannot be edited.

    If the evaluation file did not transfer from CourseEvals, faculty members will still be able to upload the evaluation in the ‘Upload Evaluation Results’ section.

    ** NOTE ** If the evaluation is uploaded in this manner, then the ‘Include File in the List of Links’ box will need to be checked.

  • Make sure that you've selected a document type next to the file.  Watermark requires an entry in this box, or it will not generate a link. 

  • Yes, if you haven’t touched or changed the previous files. 

    ** NOTE ** The numbers associated with the links may have changed, but the links in the new list will be the same as the links in the previous list, and they will still work.  Please note that the numbers that you use in the narrative to refer to them may have changed. 

  • If you are coming up for Tenure, upload the review letters that you received from your reviewers, and any response letters you wrote, during your pre-tenure (sometimes called “third year” review).  

    If you are a Lecturer coming up for promotion to Senior Lecturer, your review letters from your third-year review , if you had one (if required by your college) go here.  If neither of those situations apply to you, ignore this field.  

  • We think that you might not be giving the files enough time to upload.  There’s no good indicator of when that’s done, but in the meantime, give it a good couple of minutes to upload each file before you click “Save.”  

  • You don’t.  Your supervisor does that after you submit your portfolio.

  • As the annual review documents constitute the “primary evidence” for multi-year reviews, faculty members receiving ratings of “3” (“meeting expectations”) or above in all areas of faculty review, as well as in their overall annual reviews during the 5-year period under PTR consideration, may submit an expedited PTR review. Expedited PTR reviews will contain all annual reviews (along with any rebuttal or response documentation) for the period under review, along with a shorter narrative (3-6 pages recommended with a 12 page maximum). No additional materials will be required for the portfolio to be considered complete.

    Faculty receiving a “1” or “2” rating in any area of review or in their overall annual reviews during any given year under PTR consideration, will submit the standard (full) set of portfolio materials.” 

  • Yes. The review workflow is the same for all PTR portfolios: 

    Faculty member submits portfolio → Department Chair → College P & T Committee → Dean 

  • Yes.

  • The guidelines are contained in the KSU Faculty Handbook.

 

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